File 17: Supplier evidence management
Collecting, reviewing, storing and acting on supplier evidence, and closing the gaps it reveals.
The file guide
Working guides on this file
Supplier evidence managementClosing the evidence loopEvidence management closes when a gap is resolved or a decision is taken about it. This guide covers closure and the record of that decision..GuideSupplier evidence managementCollecting supplier evidenceCollection starts with a request list tied to risk and product. This guide covers request lists, deadlines, and follow up..GuideSupplier evidence managementEscalating evidence problemsPersistent evidence problems escalate from reminders to commercial consequences. This guide covers escalation in stages..GuideSupplier evidence managementEvidence consistency checksInconsistent evidence is a signal, not a filing error. This guide covers cross-checking documents against each other and against the trace..GuideSupplier evidence managementEvidence expiry and renewalCertificates and test results expire. This guide covers expiry tracking and renewal before a gap opens..GuideSupplier evidence managementEvidence for a single shipmentShipment evidence differs from standing supplier evidence. This guide covers the shipment file and its link to standing evidence..GuideSupplier evidence managementEvidence for audit and inspectionAn audit tests evidence by sampling. This guide covers preparing an evidence file for audit..GuideSupplier evidence managementEvidence gaps and their treatmentA gap is a missing, expired, or inconsistent piece of evidence. This guide covers how gaps are recorded, prioritised, and closed..GuideSupplier evidence managementEvidence management systemsA system can track evidence, but it cannot judge it. This guide covers systems for evidence management and their limits..GuideSupplier evidence managementReviewing supplier evidenceReview checks that evidence is current, relevant, and consistent. This guide covers review criteria and reviewer roles..GuideSupplier evidence managementSupplier evidence storageEvidence must be retrievable by product, supplier, and date. This guide covers storage structure and retrieval..GuideSupplier evidence managementThird-party evidence and certificationCertification is third-party evidence, not a guarantee. This guide explains how certification is used and where its limits lie..Guide