File 05: Supplier data agreements
What to agree with a supplier before the first shipment: identifiers, event data, evidence, timing, and access.
The file guide
Working guides on this file
Supplier data agreementsAccess rights and data sharingA buyer may need access to supplier records during an incident. This guide covers access rights, confidentiality, and the limits of both..GuideSupplier data agreementsAgreeing data for new productsA new product needs a new data agreement, even with an existing supplier. This guide covers the data questions to settle before launch..GuideSupplier data agreementsChanging a supplier data agreementIdentifiers, systems and products change. This guide covers how an agreement is updated without breaking the existing record..GuideSupplier data agreementsEvent data a supplier must provideA supplier agreement should name the events a supplier records, not just the documents it sends. This guide lists those events..GuideSupplier data agreementsEvidence a supplier must provideCertificates, test results, and shipment documents are evidence, not traceability by themselves. This guide covers what evidence to require and how it is checke.GuideSupplier data agreementsIdentifiers in supplier agreementsAgreed identifiers are the foundation of supplier data. This guide covers identifier formats, uniqueness, and the duty to notify changes..GuideSupplier data agreementsSupplier data and commercial confidentialitySuppliers may hold back data for commercial reasons. This guide separates legitimate confidentiality from data that a trace cannot do without..GuideSupplier data agreementsSupplier data for second tier suppliersA direct supplier is not the end of the chain. This guide covers how data duties are passed to second tier suppliers, and where they stop..GuideSupplier data agreementsSupplier data formats and systemsFormats decide whether supplier data can be used or only filed. This guide covers formats, portals, and the cost of manual re-entry..GuideSupplier data agreementsSupplier data noncomplianceMissing or late supplier data is a supply risk, not just an administrative delay. This guide covers escalation, remedies, and record keeping for noncompliance..GuideSupplier data agreementsTiming and frequency of supplier dataData that arrives months after shipment cannot support a recall. This guide covers timing, frequency, and the consequences of late data..Guide